Volunteer Schedule Generator
Create fair, balanced volunteer schedules for your church. Set up positions, add volunteers with availability constraints, and auto-generate schedules that prevent burnout and ensure coverage.
Auto-Generation
Automatically create fair schedules based on availability and limits
Multiple Positions
Schedule greeters, ushers, nursery, sound tech, and more
Availability Tracking
Mark dates when volunteers are unavailable
Conflict Detection
Warns about unfilled positions and overworked volunteers
?Quick Start Guide
Set Up Positions
Add roles you need to fill (greeters, ushers, nursery, etc.)
Add Volunteers
Enter your team members and their availability limits
Generate Schedule
Click "Auto-Generate" for a fair, balanced schedule
Export & Share
Download as PDF, image, or CSV to share
💡 Sample data is pre-loaded below. Replace it with your own volunteers and positions!
Service Positions
How to Create Your Schedule
Set Up Positions
Add the volunteer positions you need to fill (greeters, ushers, nursery, etc.) and how many are needed each Sunday.
Add Volunteers
Enter your volunteers with their maximum availability per month to prevent burnout.
Mark Unavailability
Check dates when volunteers can't serve so they won't be scheduled.
Generate & Export
Click Auto-Generate for a balanced schedule, then export to share with your team.
Frequently Asked Questions
How does auto-generation work?
The auto-generate feature creates a balanced schedule by assigning volunteers to positions while respecting their availability and monthly limits. It distributes assignments fairly so no one is overworked, and prioritizes volunteers who have fewer assignments.
Can I set how often each volunteer serves?
Yes! Each volunteer has a 'max per month' setting that limits how many times they can be scheduled in a single month. The auto-generator respects these limits, and you'll see a warning if someone is scheduled too often.
How do I mark a volunteer as unavailable?
Go to the Volunteers tab and scroll down to the Unavailability section. Check the boxes for any dates when a volunteer can't serve. These dates will be excluded from auto-generation and highlighted if you manually assign someone who's unavailable.
Can I schedule the same volunteer for multiple positions?
Yes, volunteers can be assigned to different positions on the same Sunday if needed. Just be mindful of their workload and ensure they're not double-booked for positions that happen at the same time.
Does this work for recurring events beyond Sundays?
This free tool is designed for Sunday services, showing all Sundays in the selected month. For scheduling volunteers across multiple days per week, midweek services, or special events, check out MosesTab's full volunteer management features.
Can I save my schedule and share it with my team?
Your schedule automatically saves to your browser so you can come back to it. To share with your team, use the Export CSV button to download a spreadsheet, or Copy as Text to paste into an email or message.
Need Advanced Volunteer Management?
MosesTab includes full volunteer management with email reminders, swap requests, mobile access, ministry teams, and integration with your member database.