Pledge Reminder Email
A gentle reminder email for donors who have outstanding pledges from a capital campaign or stewardship commitment. This template balances accountability with grace, acknowledging that circumstances change while encouraging follow-through.
When to Use This Template
Send quarterly or at the midpoint of a capital campaign to update donors on progress and gently remind them of their commitments. Also useful when a pledge payment is 30+ days past due.
Template
Customize the placeholders in brackets to match your church's details.
Dear [MEMBER NAME], I wanted to share some exciting news about [CAMPAIGN NAME] at [CHURCH NAME]. Thanks to the generosity of our church family, we have raised [AMOUNT RAISED] of our [TOTAL GOAL] goal — that is [PERCENTAGE]% of the way there! Here is what your giving has already made possible: - [PROGRESS UPDATE 1] - [PROGRESS UPDATE 2] - [PROGRESS UPDATE 3] According to our records, your pledge commitment is [PLEDGE AMOUNT] over [PLEDGE PERIOD], and you have given [AMOUNT GIVEN] so far. Your remaining balance is [REMAINING AMOUNT]. We understand that life circumstances can change, and we want you to know there is absolutely no judgment if your situation has shifted since you made your pledge. If you need to adjust your commitment, please contact [CONTACT NAME] at [EMAIL/PHONE] — we are happy to work with you. If you are able to continue your giving, you can make a payment at [GIVING URL] or contact the church office. Thank you for being part of something bigger than any one of us. Together, we are building something that will impact generations. Gratefully, [PASTOR NAME] [CHURCH NAME]
How to Use These Templates
Select the text in the template above, copy it, and paste it into your email client or church management software. Replace all placeholders in [BRACKETS] with your church's specific information. Adjust the tone and details to match your church's voice.
Customization Tips
Best Practices
Related Features
Automate this type of communication with MosesTab.
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FAQs: Pledge Reminder Email
Common questions about this giving template
Quarterly is the standard cadence. More frequent reminders can feel like bill collection. Frame each reminder as a campaign update with the pledge status included naturally.